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Plan a fall festival that actually hits its fundraising goal — without the binder full of scattered spreadsheets.
Whether you're the PTO festival chair, a church events lead, or the "person who got voluntold," this all-in-one interactive planner keeps every moving piece of your fall festival or carnival in one place: booths, volunteers, sponsors, ticket sales, budget, and a phased countdown checklist written by people who've run these events before.
It's a single file that opens in your web browser — no logins, no subscriptions, no internet required. Double-click and start planning.
WHAT'S INSIDE
★ Live fundraising dashboard — goal thermometer, days-to-go countdown, total raised, net after expenses, and revenue by category, all computed automatically
★ 30-step phased planning checklist — from "8–10 weeks out" through post-festival wrap-up, with insider tips on permits, cash handling, pre-sale pricing, and sponsor renewals
★ Booth & activity tracker — every game, food stand, and vendor with its lead, supplies list, cost, and status
★ Volunteer shift scheduler — one entry per person per shift so coverage gaps jump out at you
★ Revenue log — pre-sale tickets, gate sales, food, games, vendor fees, and donations by category
★ Sponsor pipeline — move local businesses from Prospect → Asked → Committed → Paid → Thanked; paid sponsorships roll into your total automatically
★ Budget with live variance — planned vs. actual for rentals, prizes, signage, and more
★ Letter generator — polished, editable drafts for sponsor asks, vendor invitations, volunteer recruitment, prize donation requests, and thank-yous, personalized with your festival's details
✔ Auto-saves as you work, plus one-click backup ("Download Progress") you can restore anytime or hand to next year's chair
✔ Print / PDF button creates a clean committee packet and day-of binder
✔ 100% private — your data never leaves your device
✔ Works offline on Mac, Windows, and Chromebook in any modern browser
✔ Reusable every year — one purchase, every festival
HOW IT WORKS
1. Purchase and download the zip file
2. Unzip and double-click the toolkit — it opens in your browser
3. Enter your festival details in Settings and work the checklist
4. Click "Download Progress" at the end of each session to keep a backup
WHO IT'S FOR
PTA/PTO festival chairs • church fall festival committees • school carnivals • booster clubs • youth sports organizations • scout troops • community nonprofits • trunk-or-treat and harvest festival organizers
PLEASE NOTE
• This is an instant digital download — no physical product will be shipped
• Educational planning tool, not legal, tax, or accounting advice; permit, raffle, and food-service rules vary by location, so confirm with your local authorities
• Because it's a digital product, all sales are final — but reach out with any questions and I'll make it right
• Licensed for one organization
Plan a fall festival that actually hits its fundraising goal — without the binder full of scattered spreadsheets.
Whether you're the PTO festival chair, a church events lead, or the "person who got voluntold," this all-in-one interactive planner keeps every moving piece of your fall festival or carnival in one place: booths, volunteers, sponsors, ticket sales, budget, and a phased countdown checklist written by people who've run these events before.
It's a single file that opens in your web browser — no logins, no subscriptions, no internet required. Double-click and start planning.
WHAT'S INSIDE
★ Live fundraising dashboard — goal thermometer, days-to-go countdown, total raised, net after expenses, and revenue by category, all computed automatically
★ 30-step phased planning checklist — from "8–10 weeks out" through post-festival wrap-up, with insider tips on permits, cash handling, pre-sale pricing, and sponsor renewals
★ Booth & activity tracker — every game, food stand, and vendor with its lead, supplies list, cost, and status
★ Volunteer shift scheduler — one entry per person per shift so coverage gaps jump out at you
★ Revenue log — pre-sale tickets, gate sales, food, games, vendor fees, and donations by category
★ Sponsor pipeline — move local businesses from Prospect → Asked → Committed → Paid → Thanked; paid sponsorships roll into your total automatically
★ Budget with live variance — planned vs. actual for rentals, prizes, signage, and more
★ Letter generator — polished, editable drafts for sponsor asks, vendor invitations, volunteer recruitment, prize donation requests, and thank-yous, personalized with your festival's details
✔ Auto-saves as you work, plus one-click backup ("Download Progress") you can restore anytime or hand to next year's chair
✔ Print / PDF button creates a clean committee packet and day-of binder
✔ 100% private — your data never leaves your device
✔ Works offline on Mac, Windows, and Chromebook in any modern browser
✔ Reusable every year — one purchase, every festival
HOW IT WORKS
1. Purchase and download the zip file
2. Unzip and double-click the toolkit — it opens in your browser
3. Enter your festival details in Settings and work the checklist
4. Click "Download Progress" at the end of each session to keep a backup
WHO IT'S FOR
PTA/PTO festival chairs • church fall festival committees • school carnivals • booster clubs • youth sports organizations • scout troops • community nonprofits • trunk-or-treat and harvest festival organizers
PLEASE NOTE
• This is an instant digital download — no physical product will be shipped
• Educational planning tool, not legal, tax, or accounting advice; permit, raffle, and food-service rules vary by location, so confirm with your local authorities
• Because it's a digital product, all sales are final — but reach out with any questions and I'll make it right
• Licensed for one organization