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Stop losing members to forgotten renewals.
If your membership program lives in a messy spreadsheet (or worse — sticky notes), this tool will feel like hiring a part-time membership coordinator. The Membership Program Tracker is a beautiful, interactive tool that runs right in your web browser — no software to install, no subscription, no account, and your member data never leaves your computer.
Add your members once, and the tracker does the thinking for you: it computes who's active, who's coming due, and who's lapsed — then helps you write the letters that bring the dues in.
★ WHAT'S INSIDE ★
✔ Live Dashboard — total members, current members, expiring-soon alerts, lapsed count, dues revenue collected this year, and membership-by-tier charts, all updating in real time
✔ Member Roster (mini database) — add, edit, search, and filter members with contact info, join dates, notes, and automatic status badges
✔ Tiers & Dues Manager — define your membership levels, pricing, terms, and benefits (3 starter tiers included, fully editable)
✔ Renewal Pipeline — everyone due within your chosen window, sorted by urgency; one click marks a member renewed, extends their date by the tier term, and logs the payment
✔ Payment Log — a running record of every dues payment
✔ Letter Studio — instantly generate personalized Welcome, Renewal Reminder, Lapsed Win-Back, Thank-You, and Upgrade Invitation letters using your org's name and each member's details
✔ Expert tips throughout — retention benchmarks, tier design advice, and renewal-sequence best practices baked right in
✔ Print/PDF report mode — clean, board-ready output in one click
✔ Download/Upload Progress — save all your work to a backup file and restore it anywhere, anytime
★ HOW IT WORKS ★
Download instantly after purchase and unzip
Double-click the HTML file — it opens in any modern browser (Mac or PC)
Add your org name, tweak the tiers, enter your members
Work your renewal pipeline and let the Letter Studio do the writing
Click "Download Progress" to back up your work — that's it!
Works 100% offline. No internet needed after download. No monthly fees, ever.
★ WHO IT'S FOR ★
Membership-based nonprofits, friends-of-the-library groups, museums and historical societies, community associations, booster clubs, professional associations, garden clubs, HOAs, alumni groups, arts organizations — any small organization that collects dues and wants to keep members happy and renewed without expensive CRM software.
★ PLEASE NOTE ★
• This is an INSTANT DIGITAL DOWNLOAD — no physical item will be shipped • You'll receive a ZIP containing the interactive tool + a friendly Start-Here guide • Works in Chrome, Edge, Safari, and Firefox on Mac and PC (not designed for phone screens, though it's mobile-responsive in a pinch) • Educational tool — not legal, tax, or accounting advice • For your organization's use — please don't resell or redistribute • Due to the digital nature of this item, all sales are final — but message me anytime and I'll make it right
Stop losing members to forgotten renewals.
If your membership program lives in a messy spreadsheet (or worse — sticky notes), this tool will feel like hiring a part-time membership coordinator. The Membership Program Tracker is a beautiful, interactive tool that runs right in your web browser — no software to install, no subscription, no account, and your member data never leaves your computer.
Add your members once, and the tracker does the thinking for you: it computes who's active, who's coming due, and who's lapsed — then helps you write the letters that bring the dues in.
★ WHAT'S INSIDE ★
✔ Live Dashboard — total members, current members, expiring-soon alerts, lapsed count, dues revenue collected this year, and membership-by-tier charts, all updating in real time
✔ Member Roster (mini database) — add, edit, search, and filter members with contact info, join dates, notes, and automatic status badges
✔ Tiers & Dues Manager — define your membership levels, pricing, terms, and benefits (3 starter tiers included, fully editable)
✔ Renewal Pipeline — everyone due within your chosen window, sorted by urgency; one click marks a member renewed, extends their date by the tier term, and logs the payment
✔ Payment Log — a running record of every dues payment
✔ Letter Studio — instantly generate personalized Welcome, Renewal Reminder, Lapsed Win-Back, Thank-You, and Upgrade Invitation letters using your org's name and each member's details
✔ Expert tips throughout — retention benchmarks, tier design advice, and renewal-sequence best practices baked right in
✔ Print/PDF report mode — clean, board-ready output in one click
✔ Download/Upload Progress — save all your work to a backup file and restore it anywhere, anytime
★ HOW IT WORKS ★
Download instantly after purchase and unzip
Double-click the HTML file — it opens in any modern browser (Mac or PC)
Add your org name, tweak the tiers, enter your members
Work your renewal pipeline and let the Letter Studio do the writing
Click "Download Progress" to back up your work — that's it!
Works 100% offline. No internet needed after download. No monthly fees, ever.
★ WHO IT'S FOR ★
Membership-based nonprofits, friends-of-the-library groups, museums and historical societies, community associations, booster clubs, professional associations, garden clubs, HOAs, alumni groups, arts organizations — any small organization that collects dues and wants to keep members happy and renewed without expensive CRM software.
★ PLEASE NOTE ★
• This is an INSTANT DIGITAL DOWNLOAD — no physical item will be shipped • You'll receive a ZIP containing the interactive tool + a friendly Start-Here guide • Works in Chrome, Edge, Safari, and Firefox on Mac and PC (not designed for phone screens, though it's mobile-responsive in a pinch) • Educational tool — not legal, tax, or accounting advice • For your organization's use — please don't resell or redistribute • Due to the digital nature of this item, all sales are final — but message me anytime and I'll make it right